Nomination for Club Officers 2003/04
MDC Toastmasters Club Officer elections will take place on 15 May 2003. Officers shall serve for
the term July 2003 through June 2004. If you would like to be nominated for office or if you want to enter a person's
name for nomination, please send an mail to Maureen Ho and Anthony Kwan on or before 12 May 2003 ! You may submit more than one person's name (including
your own) for each position. The Nominating Committee will consider all candidates received by the deadline. To
be nominated or elected, a person must a member in good standing and must consent to be nominated.
Duties of Officers:
(source: Article VII, Club Constitution and
the Standard Bylaws for Clubs of Toastmasters International)
is the chief executive officer of the Club and is responsible for fulfilling the mission of the Club. The President
presides at meetings of the Club and the Club Executive Committee; appoints all Sub-committees; and has general supervision
of the operation of the Club. The President shall be an ex-officio member of all Sub-committees of the Club except the
Club Nominating Committee and shall serve as one of the Club's representatives on the Area and District Councils. The
President shall transmit to this Club for its approval or disapproval all ideas and plans proposed by the Area and District
Councils which may affect the Club or its individual members; and shall take no action binding upon the Club without either
specific prior authorization or subsequent ratification by the Club.
Vice President Education (VPE) is the second
ranking Club Officer and is responsible for planning, organizing and directing a Club program which meets the eduational needs
of the individual members. The VPE chairs the Education Sub-committee. The VPE also serves as one of this Club's
respresentative on the Area and District Councils and shall take no action binding upon the Club without either specific prior
authorization or subsequent ratification by the Club.
Vice President Membership (VPM) is the third ranking Club
Officer and is responsible for planning, organizing and directing a program that ensures individual member retention and growth
in Club individual membership. The VPM chairs the Membership Sub-committee. The VPM serves as one of the Club's
respresentatives on the Area Council and shall take no action binding upon the Club without specific prior authorization or
subsequent ratification by the Club.
Secretary is responsible for Club records and correspondence. The
Secretary has custody of the Club's Charter, Constitution, and Bylaws and all other records and documents of the Club; keeps
an accurate record of the meetings and activities of the Club and of the Club Executive Committee; maintains an accurate and
complete roster of individual members of the Club, including the address and status of each individual member; and transmits
the same to the successor in office. The Secretary provides notices of meetings as required by the Constitution, and
immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members.
is responsible for Club financial policies, procedures, and controls. The Treasurer receives and disburses, with the
approval of the Club, all Club funds; pays to Toastmasters International all financial obligations of the Club as they come
due; and keeps an accurate account of all transactions. The Treasurer shall make financial reports to the Club and to
the Club Executive Committee quarterly and upon request, and shall transmit the accounts and all undistributed funds to the
successor in office at the end of the Treasurer's term.
Sergeant at Arms is responsible for Club property management,
meeting room preparation, and hospitality. The Sergeant at Arms chairs the Social and Reception Sub-committee.